Email is still one of the most powerful tools for communication in professional settings. Whether you’re applying for a job, sending an invoice, or sharing a proposal, how you phrase your message makes a huge difference. One common line people continue to use is “Please find attached”—but is this phrase still the best choice?
While “Please find attached” has been around for decades, many now consider it outdated, too formal, or even a bit robotic. In modern business communication, using simple, human-sounding alternatives can create a more positive and approachable tone. If you’ve ever paused before sending an email and wondered if there’s a better way to say it, you’re not alone. This blog explores ten alternatives to “Please find attached,” and when to use each one effectively.
Understanding the Use of “Please Find Attached” in Professional Emails
The phrase “Please find attached” is primarily used to notify the recipient that there’s an attachment included with the email. It’s a polite way of drawing attention to additional documents like resumes, reports, presentations, or invoices. Traditionally used in formal correspondence, this phrase can now seem stiff or overly formal—especially in industries that favor casual communication styles.
In some settings, continuing to use “Please find attached” is still acceptable, particularly when formality is required. However, for most day-to-day professional exchanges, it can be helpful to switch to clearer and friendlier alternatives. Many professionals are now favoring direct, action-oriented, and conversational language in emails.
For example, instead of saying, “Please find attached the meeting notes,” it can sound more approachable to say, “I’ve attached the meeting notes for your review.” These slight tweaks don’t just improve tone—they also make your intent more readable.
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Using outdated or overly stiff language can create a barrier between you and your reader. With so much business communication happening via email, clarity and friendliness are crucial. That’s why it’s time to rethink how you let someone know there’s an attachment. And yes, we’ll still be using the phrase “Please find attached” a couple more times so we can really unpack the reasons it might need retiring.
10 Clear and Polished Alternatives to “Please Find Attached”
Ready to make your email sound more professional and reader-friendly? Here are ten better ways to say “Please find attached” while keeping your message effective and polite.
1. I’ve attached [document] for your reference.
This is a clean and professional way to draw attention to an attachment. It’s especially useful in formal contexts like job applications or B2B communications.
2. Here’s the [file] you requested.
Great for responding to a direct request, this version is casual but respectful. It communicates that you’re delivering exactly what the other person needs.
3. Attached is the [file/document] you asked for.
Simple and to the point, this one works well for internal team emails or customer responses.
4. You’ll find the [file] attached.
This maintains a slightly formal tone but feels more modern than “Please find attached.” It’s a solid middle-ground choice.
5. I’ve included [file name] for your convenience.
A great way to show thoughtfulness. It subtly emphasizes that the attachment is meant to make the reader’s job easier.
6. I’m sharing the [file] with you here.
This is especially good when collaborating on shared documents like Google Docs or PDFs.
7. Kindly see the attached [file] for more details.
This works well in formal communications and helps maintain a respectful tone.
8. Enclosed is the [file] related to our discussion.
When referencing a previous conversation or meeting, this adds helpful context.
9. You can review the attached [file] before our meeting.
This version is perfect when you want the recipient to take action or prepare in advance.
10. Take a look at the attached [document] when you get a chance.
A casual and friendly tone that’s ideal for colleagues or internal communications.
When to Use These Alternatives (And Why It Matters)
Using better alternatives to “Please find attached” is not just about sounding modern—it’s about tailoring your message for clarity and tone. Here’s when to choose which phrase, based on context:
| Email Purpose | Best Alternative Example | Tone |
|---|---|---|
| Job application | “I’ve attached my resume for your review.” | Formal |
| Internal communication | “Take a look at the attached report.” | Casual |
| Responding to requests | “Here’s the file you requested.” | Neutral |
| Client follow-up | “I’ve included the proposal for your convenience.” | Professional |
| Pre-meeting preparation | “You can review the attached slides before our meeting.” | Clear |
The key is to match your phrasing to the situation. Always consider your relationship with the recipient. If you’re writing to a recruiter or a client, a more polished phrase works best. For team members or colleagues, a friendlier tone can build better rapport.
Being mindful of language also avoids confusion. Say exactly what the document is and what the reader should do with it. That alone can save you back-and-forth emails—and your reader will appreciate your clarity.
Small Language Tweaks That Make a Big Difference
Language evolves, and workplace communication needs to evolve with it. Updating phrases like “Please find attached” is part of creating more human-centered communication. It’s not about being overly casual but rather making your writing easier to digest.
Consider these tips when attaching documents in emails:
- Be specific. Mention the exact file name or type.
- State the purpose. Why should the recipient open it?
- Keep it short. One sentence is usually enough.
- Stay polite. Courtesy never goes out of style.
FAQs About Using “Please Find Attached” in Emails
Q1: Is it wrong to say “Please find attached”?
No, it’s not wrong—it’s just considered overly formal and outdated by many. Clearer alternatives often create better communication.
Q2: What’s the most professional alternative to “Please find attached”?
“I’ve attached [file] for your review” is one of the most widely accepted and professional alternatives.
Q3: Should I always include a sentence when sending an attachment?
Yes. Even a short line like “Here’s the report” prevents confusion and ensures the recipient notices the file.
Q4: What if I forget to attach the file after saying “attached”?
It’s common! Simply send a follow-up email with the attachment and a quick apology.
Final Thoughts: Modernizing Your Email Language
Whether you’re writing to your boss, client, or a new contact, your choice of words shapes how your message is received. The phrase “Please find attached” might seem harmless, but updating it with more natural alternatives can make your emails more relatable and readable.
Today, email is a reflection of how we build relationships professionally. Clear communication fosters trust, saves time, and leaves a strong impression. So the next time you’re about to type “Please find attached,” try switching it up with one of the ten suggestions we shared. Your recipients—and your email game—will thank you.
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